Ready job description
Executive and admin operator
Runs your inbox, calendar and admin, so you spend your day on the work only you can do.
What they do
- ✓Inbox triage and drafted replies
- ✓Calendar and meeting scheduling
- ✓Documents, SOPs and research
- ✓Travel and vendor coordination
- ✓Light bookkeeping prep
Must-haves
- •Excellent written English
- •Handles private information carefully
- •Works your business hours
- Day 30 goal
- Inbox at zero each day, no double bookings, and a short daily summary of what needs you.
- Tools
- Gmail, Google Workspace, Outlook, Calendly, Notion, Asana, QuickBooks
- Hours
- 20-30 a week
- Overlap with your day
- 4 hours
- Level and rate
- Recommended in your brief
Tools we test on
GmailGoogle WorkspaceOutlookCalendlyNotionAsanaQuickBooks
Your brief can add any tool you run. We test on it before you meet anyone.
How screening works
- Role-specific ability35%
- Communication20%
- Reliability and ownership20%
- Relevant experience15%
- Availability and fit10%
Skills test on real tools, interview, then the scorecard.
On the board now
| Operator | Tested on | Skills test | Communication | Hours | Status | Action |
|---|---|---|---|---|---|---|
New operators are being tested this week.
Tell us the role and we'll send a short list scored against your brief.
Get my short listNames are shortened and rates hidden to protect operators. Board updated weekly.
Don't see your role? Tell us on the call.
Your next hire, without the hiring.
One conversation. A brief we write with you. A short list of people who already passed.
Get my short listRather not manage them yourself? VA Hub PRO will.